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VOLUNTEER
Administrative Director
Administrative Director– OAR Foundation (Part Time Volunteer)
Job Description:
The Administrative Director at the OAR Foundation will oversee and manage the foundation’s administrative operations, ensuring efficient and effective organizational functions. This role involves leading administrative staff, coordinating internal operations, and providing high-level support to senior leadership. The Administrative Director will work closely with all departments to streamline processes, improve workflows, and contribute to the overall success of OAR’s mission of supporting veterans, addressing moral injury, and advocating for humanitarian initiatives.
Key Responsibilities:
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Oversee and manage all administrative functions of the foundation, including office operations, facilities management, and administrative staff.
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Lead, mentor, and supervise the administrative team, ensuring the smooth running of day-to-day operations.
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Develop, implement, and maintain administrative systems and processes to improve efficiency and productivity across departments.
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Collaborate with senior leadership to support strategic planning, ensure resource allocation, and help achieve organizational goals.
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Coordinate and oversee budgeting and financial reporting for administrative functions, ensuring the foundation stays within budget and meets financial objectives.
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Act as a liaison between the administrative team and other departments, ensuring alignment with the foundation’s mission and objectives.
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Manage the scheduling and logistics for board meetings, senior leadership meetings, and other high-level events.
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Ensure the proper maintenance of office supplies, equipment, and facilities, managing vendor relationships as needed.
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Review, update, and maintain internal policies and procedures to ensure compliance with organizational standards and legal requirements.
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Assist with human resources management, including recruitment, training, and employee onboarding processes.
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Handle confidential information with discretion and integrity, ensuring compliance with privacy regulations.
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Lead efforts to improve team communication and organizational culture, fostering a positive work environment.
Requirements
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At least 5 years of experience in administrative management, with a proven track record of leadership and team management.
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Strong knowledge of office operations, facilities management, and organizational best practices.
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Proven experience with budgeting, financial reporting, and managing administrative resources.
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Excellent leadership, organizational, and interpersonal skills, with the ability to manage and motivate teams effectively.
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Strong problem-solving skills, with the ability to anticipate challenges and implement proactive solutions.
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High proficiency in Microsoft Office Suite and other administrative software, including database management and reporting tools.
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Ability to manage multiple projects simultaneously while maintaining attention to detail and meeting deadlines.
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Strong communication skills, both verbal and written, with the ability to interact with various stakeholders at all levels.
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Experience in human resources management and a working knowledge of nonprofit operations (preferred).
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A deep passion for veteran advocacy and a commitment to the mission of OAR Foundation.